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Office Manager

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JOB TITLE: Office Manager

EMPLOYER: Catalyst Miami, Inc.

SALARY: $49,500-52,500

DEPARTMENT: Operations

REPORTS TO: Chief Operating Officer

EFFECTIVE DATE: 9/1/2022


SUMMARY: Manages and coordinates office operations and activities.

DUTIES AND RESPONSIBILITIES: 

  • Manages office operations and procedures in areas of reception, common space, equipment, supplies and inventory.
  • Manages office agreement and liability insurance coverage.
  • Maintains business and use licenses.
  • Maintains certain business accounts, provides PEO and payroll support, handles bank deposits, and corporate credit card transactions.
  • Manages IT support, and maintains email accounts.
  • Develops and manages central filing system including archives and vendor files.
  • Maintains electronic HR files, manages background check process, performs administrative functions in HRM software, coordinates new hire orientations.
  • Provides clerical support to CEO and Board.
  • Evaluates office business requirements, revise procedures and forms to improve efficiency.
  • Assists with general clerical/administrative duties as needed including but not limited to answering phones, filing, preparing correspondence and memoranda, faxing, copying, and mailing.
  • Performs other related duties as assigned by management.

 SUPERVISORY RESPONSIBILITIES:

 This position does not directly supervise employees 

 QUALIFICATIONS:

  • Language: Professional working proficiency in oral and written English. Professional working proficiency in oral Spanish or Haitian Creole.
  • Education: Bachelor’s degree (B. A.) 
  • Years of experience: 5
  • Computer skills required: Microsoft Office Suite and working knowledge of web-based platforms.   
  • Excellent verbal and written communication skills.
  • Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
  • Ability to work independently and as a member of various teams and committees.
  • Acute attention to detail.
  • Ability to deal effectively with a diversity of individuals at all organizational levels.
  • Good judgement with the ability to make timely and sound decisions
  • Demonstrated ability to plan and organize projects.
  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

 COMPETENCIES:

Influence

  • Networks
  • Fundraises
  • Promotes products and services
  • Inspires & motivates

 Leadership (self & others)

  • Team player and builder
  • Develops talent (self and others)
  • Articulates vision, understands and commits to big picture
  • Stable and calming influence
  • Emotional intelligence
  • Leads by example
  • Open to feedback
  • Effective interpersonal communicator
  • Asset focused (as opposed to charity focused)

 Equity

  • Self-aware
  • Empathy
  • Active listener
  • Step out of comfort zone

Management (self and others)

  • Learning agility, comfortable with uncertainty, adaptable to sudden change
  • Goal oriented, prioritization and time management
  • Analytical / critical thinker, problem solver and resourceful
  • Continuous improver-persistent
  • Move projects forward simultaneously
  • Tolerate and effectively manage stress 
  • Effective delegation

 PHYSICAL DEMANDS AND WORK ENVIRONMENT:

  • Ability to lift up to 25 pounds
  • Ability to work in a shared-workspace environment
  • Stretch and bend to organize and distribute materials for Catalyst Miami activities
  • Able to sit at desk for long periods of time and utilize computer for extended periods
  • Must be able to work flexible hours to accommodate organization needs, including evening and weekends. Out of town travel may be required.

TO APPLY

Please use this link to apply.