JOB TITLE: Office Manager

EMPLOYER: Catalyst Miami, Inc.

SALARY: $49,500-52,500

DEPARTMENT: Operations

REPORTS TO: Chief Operating Officer

EFFECTIVE DATE: 9/1/2022

SUMMARY: Manages and coordinates office operations and activities.

DUTIES AND RESPONSIBILITIES: 

• Manages office operations and procedures in areas of reception, common space, equipment, supplies and inventory.
• Manages office agreement and liability insurance coverage.
• Maintains business and use licenses.
• Maintains certain business accounts, provides PEO and payroll support, handles bank deposits, and corporate credit card transactions.
• Manages IT support, and maintains email accounts.
• Develops and manages central filing system including archives and vendor files.
• Maintains electronic HR files, manages background check process, performs administrative functions in HRM software, coordinates new hire orientations.
• Provides clerical support to CEO and Board.
• Evaluates office business requirements, revise procedures and forms to improve efficiency.
• Assists with general clerical/administrative duties as needed including but not limited to answering phones, filing, preparing correspondence and memoranda, faxing, copying, and mailing.
• Performs other related duties as assigned by management.

 SUPERVISORY RESPONSIBILITIES:

 This position does not directly supervise employees 

 QUALIFICATIONS:

• Language: Professional working proficiency in oral and written English. Professional working proficiency in oral Spanish or Haitian Creole.
• Education: Bachelor’s degree (B. A.) 
• Years of experience: 5
• Computer skills required: Microsoft Office Suite and working knowledge of web-based platforms.   
• Excellent verbal and written communication skills.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Ability to work independently and as a member of various teams and committees.
• Acute attention to detail.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Good judgement with the ability to make timely and sound decisions
• Demonstrated ability to plan and organize projects.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

 COMPETENCIES:

Influence

• Networks
• Fundraises
• Promotes products and services
• Inspires & motivates

 Leadership (self & others)

• Team player and builder
• Develops talent (self and others)
• Articulates vision, understands and commits to big picture
• Stable and calming influence
• Emotional intelligence
• Leads by example
• Open to feedback
• Effective interpersonal communicator
• Asset focused (as opposed to charity focused)

 Equity

• Self-aware
• Empathy
• Active listener
• Step out of comfort zone

Management (self and others)

• Learning agility, comfortable with uncertainty, adaptable to sudden change
• Goal oriented, prioritization and time management
• Analytical / critical thinker, problem solver and resourceful
• Continuous improver-persistent
• Move projects forward simultaneously
• Tolerate and effectively manage stress 
• Effective delegation

 PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Ability to lift up to 25 pounds
• Ability to work in a shared-workspace environment
• Stretch and bend to organize and distribute materials for Catalyst Miami activities
• Able to sit at desk for long periods of time and utilize computer for extended periods
• Must be able to work flexible hours to accommodate organization needs, including evening and weekends. Out of town travel may be required.

TO APPLY

Please use this link to apply.