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Why are we returning to the office? Gradual hybrid process and mileage How Catalyst Miami and building management are complying with government guidelines Cleaning and sanitation process Changes to the work environment, including room availability, relocation of desks, etc. Protocols for staff, clients, and visitors Internal and external meetings, hosting of client events, and visitor access Client in-person appointment scheduling protocol What will be available or supplied, especially food and beverages? Instructions for bringing equipment (laptops, chairs, etc.) back into the office and sanitation requirements Homestead office

Internal and external meetings, hosting of client events, and visitor access

Answer
  • Choose a venue with enough space for attendees to be socially distant from one another.
  • Remind attendees they must wear a face covering when not actively eating or drinking.
  • All visitors must complete a Covid-19 questionnaire.
  • All visitors are required to wear a face covering while indoors regardless of vaccination status.

In-person event: Programs, events, conferences, and any other non-curricular planned in-person gathering, indoors or outdoors, including those organized by departments utilizing their own space.

External event: An in-person event that includes any number of external attendees.

Internal in-person meeting: An in-person meeting held within a single space/area for the duration, and attended by Catalyst Miami staff for the purpose of information sharing or operations.

Internal in-person meetings

  • All departments are encouraged to continue to limit in-person face-to-face interaction by using virtual alternatives, such as Zoom (or other video teleconferencing solutions), telephone, email, or other communication platforms.
  • Internal in-person meetings require supervisor and COO approval.

External events (indoors and outdoors)

  • External events require supervisor and COO approval.
  • External events are those events that are not held at a Catalyst Miami office.
  • Event hosts are responsible for ensuring sufficient PPE is available to safely conduct the event (e.g., wipes, hand sanitizer, gloves, plexiglass dividers, other cleaning supplies, and a reserve of masks if necessary).
  • Indoor external events must abide by the general guidelines found within this document including, but not limited to:
    • Maintaining a minimum of 6 feet between all participants.
    • Masks must be utilized by all attendees for the duration of the indoor event and in all indoor public spaces at all times.
  • Participants in any external events must adhere to all Catalyst Miami expectations in addition to applicable federal, state, county, and city guidance.
  • Organizers planning events should ensure there is flexibility to adjust or cancel based on evolution of the virus and changes to Catalyst Miami policy.
  • Approval to hold an event is tentative and is subject to change if warranted based on changes in the pandemic situation and/or adjustments to federal, state, local, and Catalyst Miami guidance and directives.
  • Event organizers should ensure plans, contracts, and agreements for these types of events provide flexibility to adjust or cancel based on the evolution of the virus and Catalyst Miami policy.